Photo by Sweet Ice Cream Photography on Unsplash
So much goes into planning an event. But one of the biggest items to check off your event planning checklist is choosing the perfect event venue. Because, let’s face it, without a location, your occasion is just an idea.
We wish we could tell you this big-ticket item is an easy one to check off, but there’s a lot to consider when choosing an event venue. So to make sure you know exactly how to pick the best venue for any occasion, we’ve got the details you need to know.
Size Matters (but Probably Not in the Way You’re Thinking)
When it comes to an event venue, bigger isn’t always better. You want the place you choose to fit all your guests comfortably, and for many events, you want to have room for dancing.
But, while you want to make sure your guests have enough space to be comfortable, you don’t want to go way bigger than you need to. Not only is this a waste of your budget, but having an oversized venue can lead to the event looking sparse, and it might even throw off the decor.
More importantly, sticking to a well-sized and not oversized event venue encourages engagement, intimacy, and mingling.
Location, Location, Location
When it comes to choosing an event venue, location is key. An extravagant and fancy event and big cities go hand in hand, while events with a more low key vibe might work better with a countryside venue. But, there’s more to location than just that.
Depending on the type of event you’re having, you’ll want to make sure your event venue is easily accessible. When it comes to big events like weddings, most guests will be willing to go out of their way to make it. But, that’s not always the case with smaller events.
If you’re planning a retirement party, work event, birthday, etc., you’ll want to pick a venue that’s easily accessible for most of your guest list. For a work party, it’s usually helpful to choose an event venue near the workspace. Or for a reunion party where guests are traveling from different locations, it’s smart to pick an event venue that’s near a major airport.
All About the Extras
You want to make sure your venue has the right size, accommodations, and set up for your event music, but don’t forget about the extras. It’s always nice if your event venue provides everything or a majority of what you need.
Event venues provide a variety of party needs from chairs and silverware to food and drinks, so make sure to do your research and find exactly what comes with your top event venue choices.
There are so many choices when it comes to the right event music. With DJs, string trios (or duos, quartets, etc.), jazz bands, and more there’s a perfect fit for every event. But if you don’t check out the acoustics of a venue, your guests are going to miss out on the event music.
Poor acoustics can ruin an event by making it uncomfortably loud or too hard to hear anything. For example, low ceilings can make an event louder that it needs to be, and warehouse-type venues can cause an unwanted echo.
Vibes and Ambiance
How does the existing decor and architecture of a prospective event venue make you feel? Is the room impersonal, or is it inviting? Is it barren or lively? These details can make or break your guests’ experience.
Remember, when it comes to an event venue, you want the existing decor and vibe to match your planned event as much as possible. A wedding and a corporate event will have different decor needs.
The more the existing event venue decor matches your goals, the less time, effort, and money you’ll have to put in for decorating.
What Are Other People Saying?
When you’ve got a few of your favorite event venues picked out it’s important to ask around. If you have friends who recently had an event, ask them if they know about your event venue choices. And make sure always to read the reviews.
Always Visit an Event Venue Before Booking
Even if you think your top choice is the perfect fit before you book, you must see the place in person. You can get all the details from speaking to venue staff and look at all the pictures online, but nothing compares to the real deal of seeing it yourself.
Your Dream Event Venue Awaits
Finding the right event venue is a big deal; it’s one of the most significant steps in setting a date for your next big thing. Whatever you’re planning, the tips in this post will help you find the best event venue for any occasion.
And once you’ve got that venue picked out, don’t forget to find the right event music to liven it up. From DJs to bands, At SPN Events, we provide the perfect music entertainment for any venue.